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ASCLA Executive Committee (Association of Specialized and Cooperative Library Agencies)

Discussion 2017-11-13 ASCLA / FAFLRT Merger Planning Task Force meeting

by Jeannette Smithee on Thu, Nov 9, 2017 at 01:25 pm

ASCLA / FAFLRT Merger Planning Task Force  

Virtual Meeting

Monday November 13, 2017

12 Pacific / 1:00 Mountain / 2:00 Central / 3:00 Eastern

 

 

Adobe Connect login information:

http://ala.adobeconnect.com/r08qgeuxwqwn/

ASCLA / FAFLRT Merger Planning Task Force  

Virtual Meeting

Monday November 13, 2017

12 Pacific / 1:00 Mountain / 2:00 Central / 3:00 Eastern

 

 

Adobe Connect login information:

http://ala.adobeconnect.com/r08qgeuxwqwn/

Use computer audio and microphone or
Dial in use: 1-866-718-7314 and participant code: 92491678#

AGENDA

  1. Welcome and Introductions
  2. Poll to Name the Division
    1. Summary and "Other" suggestions 
    2. Letter from ASCLA Membership Committee
    3. Action
  3. Guidance on the documents to be prepared for Committee on Organization (COO) 
    1. Deadline to send to ALA
    2. Date and time of the meeting at MidWinter
  4. Bylaws revision update 
    1. Deadline extended – Board vote at Midwinter (More time for review and comment)
    2. Proposed Timeline
  5. Other issues
  6. Next meetings: mid-January, mid-March, mid-May
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Social Networking for Librarians and Library Students

Discussion Using Free Web Tools to Build Your Library Career FREE workshop with the NY Librarians Meetup group

by Stephanie Gross on Thu, Nov 9, 2017 at 11:34 am

Image representing Meetup as depicted in Crunc...

Image via CrunchBase

Image representing Meetup as depicted in Crunc...

Image via CrunchBase

Announcing a new Meetup for The NY Librarians Meetup!

What: Using Free Web Tools To Build Your Library Career

 

 

 

When: Wednesday, November 3, 2010 5:30 PM

Where: Mulberry Street Branch Library
10 Jersey Street [Between Lafayette & Mulberry Streets]
New York, NY
212.966.3424

Lisa Chow and Sandra Sajonas, two 2010 Library Journal Movers & Shakers, will talk about free web tools to build your library career.

Lisa and Sandra will talk about tools like LinkedIn, Google Sites, Blogs (Blogger, Wordpress), wikis (Wetpaint, Pbworks/pbwiki), Slideshare, bit.ly, and other Google tools (Google Docs, Google Calendar, Google Alerts, etc). They will discuss issues like professional vs. personal exposure (i.e. Facebook). and your concerns about putting information online.

At the end of this presentation, attendees will:
- learn how to build and promote a web presence
- learn about tips and tricks to build, expand, and maintain their professional network
- share their own career tips and tools with the group

More information about the speakers can be found at their LinkedIn profiles:
http://www.linkedin.com/in/lisachow23

 http://www.linkedin.com/in/sandra5
 Please join us for what will certainly be an informative meeting.We will have room for 25 people. Please RSVP by 4PM November 2nd.

 

RSVP to this Meetup:

http://www.meetup.com/NYLibrarians/calendar/15186022/

 
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ACRL Leadership Discussion Group

Discussion Webinar: Leading and Managing Strategy for a Visible Difference

by Raymond Pun on Wed, Nov 8, 2017 at 05:06 pm

The Leadership DG has a webinar scheduled on September 11, Monday at 9 AM PST/ 11 AM CST/ 12 PM EST led Mary Lee Kennedy from The Kennedy Group.
 
Her talk is titled "Leading and Managing Strategy for a Visible Difference." The free webinar will be recorded and will last an hour. Please feel free to share with others too. 
 

The Leadership DG has a webinar scheduled on September 11, Monday at 9 AM PST/ 11 AM CST/ 12 PM EST led Mary Lee Kennedy from The Kennedy Group.
 
Her talk is titled "Leading and Managing Strategy for a Visible Difference." The free webinar will be recorded and will last an hour. Please feel free to share with others too. 
 
Bio: Mary Lee Kennedy partners with organizations to build strong communities that take full advantage of the information landscape. She was director of Knowledge Networks at Microsoft, Senior Associate Provost at Harvard, and most recently, Chief Library Officer at the New York Public Library.
 
Recorded Webinar Link:  http://ala.adobeconnect.com/pqd8mq4n2li9/

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ALCTS

Discussion ALCTS Midwinter Symposium Explores Library Access and Accessibility

by Brooke Morris (staff) on Wed, Nov 8, 2017 at 12:23 pm

On Friday, Feb. 9, the Association for Library Collections & Technical Services (ALCTS) will hold the Midwinter Symposium “Empowering Access and Ensuring Accessibility: Connecting People to Information and Collections” during the 2018 ALA Midwinter Meeting in Denver.

On Friday, Feb. 9, the Association for Library Collections & Technical Services (ALCTS) will hold the Midwinter Symposium “Empowering Access and Ensuring Accessibility: Connecting People to Information and Collections” during the 2018 ALA Midwinter Meeting in Denver. Aimed at those working in collections and technical services, this full-day symposium will examine how libraries and cultural institutions provide all populations with access to materials. ALA<br />
 2018 Midwinter Meeting

Connecting people to information is a fundamental tenet of librarianship, and in the rapidly evolving information age, librarians strive to enhance access and increase accessibility for all patrons. These concepts are particularly significant to those working in collections and technical services, where responsibility for identifying, selecting, acquiring, organizing, managing, digitizing, and preserving recorded knowledge resides. This symposium will explore the current landscape as well as the future of collections and technical services work as it contributes to access and broad accessibility to stimulate knowledge creation, foster innovation, and empower libraries to have a transformative role in society.

The symposium will open with the keynote presentation “Libraries Improving Access: Policies, Programs, and Promotion” from Denver City Librarian Michelle Jeske. Following the keynote, speakers Heidi M. Schroeder, Dr. Heather Moulaison Sandy, Jennifer Dandle and Jordan Fields will give presentations on building accessible collections through interinstitutional collaboration; systems, standards, and strategies used to access library data; enhancing discoverability with accessible content; and partnering to create integrated local collections. In addition, the symposium will offer facilitated roundtable discussions and the closing presentation “Crossing State Lines: Enabling Sharing of Accessible Content” from Laura C. Wood.

“Empowering Access and Ensuring Accessibility: Connecting People to Information and Collections” will take place on Friday, Feb. 9 from 8:30 am until 4 pm. ALCTS or ALA membership is not required to attend the ALCTS Midwinter Symposium. In addition, attendees do not need additional registration for the ALA Midwinter Meeting. Online registration is available through the ALA 2018 Midwinter website.

For questions about the ALCTS Midwinter Symposium or other ALCTS Midwinter programming, please contact Megan Dougherty, ALCTS Program Officer, Continuing Education. View a comprehensive listing of ALCTS events at Midwinter and follow ALCTS on social media using #alctsmw18 for the latest details on ALCTS Midwinter programming.

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ALA Council

Discussion Executive Director Search

by JoAnne M. Kempf (staff) on Thu, Nov 2, 2017 at 08:58 am

Message to ALA 2017-18 Council Members from ALA President Jim Neal:

Council Colleagues:

The ALA Executive Board met on October 26-27 to discuss next steps in the executive director search. We met with Courtney Young, chair of the search committee, Dan Hoppe, director of human resources at ALA, and a representative of the search firm to review the process and outcome of the search.

The Board took the following actions, all unanimously supported:

Message to ALA 2017-18 Council Members from ALA President Jim Neal:

Council Colleagues:

The ALA Executive Board met on October 26-27 to discuss next steps in the executive director search. We met with Courtney Young, chair of the search committee, Dan Hoppe, director of human resources at ALA, and a representative of the search firm to review the process and outcome of the search.

The Board took the following actions, all unanimously supported:

-  endorsed asking the current members of the search committee and the chair to continue into the next round of the search

-  endorsed continuing to work with the search firm Isaacson Miller

-  agreed to review the position posting

-  endorsed changing the educational requirements to a preferred ALA accredited Master’s Degree or CAEP accredited Master’s Degree with a specialty in School Media, as per the search committee recommendation

-  endorsed moving the question of the change in educational requirements to Council for online debate and electronic vote

On the matter of Council debate and vote, I move on behalf of the ALA Executive Board, that the educational requirements for the ALA executive director position be changed to a preferred ALA accredited Master’s Degree or CAEP accredited Master’s Degree with a speciality in School Media.

Discussion of this resolution by members of ALA Council will proceed on ALA Connect during November 2-12. ALA Governance Office staff will post documents to ALA Connect for Council members to review as part of the discussion, including materials and the transcript from the 2017 Midwinter debate. Please conduct all discussion on ALA Connect and not on the Council list.

ALA Council will then proceed to an electronic ballot and vote on the resolution via Connect poll during November 13-20. This is not an anonymous poll as people’s names with be associated with their votes as they are in open Council meetings. The results of the vote will be announced on November 21.

Thanks, Jim Neal.

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Instruction Section Archive

File 20171024_teach_minutes

by Sara Scheib on Wed, Nov 8, 2017 at 10:34 am

PDF File, 19.67 KB

LITA Board of Directors

Discussion Request to approve new Education Acquisitions Editor job description

by Jenny Levine (staff) on Wed, Nov 8, 2017 at 10:21 am

At the direction of the LITA Board, a small group of members has been drafting a job description for a new member position to coordinate our online education. That group has finished its work and is asking the Board to approve the attached description for an Education Acquisitions Editor. This would be a new position with an annual $1,500 stipend.

After discussion of the request, we'll take a vote in Connect. The result will be included in the consent agenda for the November 17, 2017, Board meeting.

Background:

At the direction of the LITA Board, a small group of members has been drafting a job description for a new member position to coordinate our online education. That group has finished its work and is asking the Board to approve the attached description for an Education Acquisitions Editor. This would be a new position with an annual $1,500 stipend.

After discussion of the request, we'll take a vote in Connect. The result will be included in the consent agenda for the November 17, 2017, Board meeting.

Background:

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ALCTS

Event ALCTS webinar: Update on the RDA 3R Project

by Julene Jones on Wed, Nov 8, 2017 at 09:12 am

Date: Wednesday, November 29, 2017

All webinars are one hour in length and begin at 11am Pacific, noon Mountain, 1pm Central, and 2pm Eastern time.

Date: Wednesday, November 29, 2017

All webinars are one hour in length and begin at 11am Pacific, noon Mountain, 1pm Central, and 2pm Eastern time.

Description: The RDA Toolkit Restructure and Redesign (3R) Project is a year-long effort to improve the RDA Toolkit in several different ways. Restructuring includes generalizing existing instructions where possible, implementing the four-fold path (unstructured description, structured description, identifiers, and actionable links) wherever applicable, and incorporating new elements from the IFLA Library Reference Model. Redesign includes greater flexibility in the display of instructions, improved user interaction with the Toolkit, and better tracking of revision history. Kathy Glennan, ALA Representative to the RDA Steering Committee, will bring attendees up-to-date about the planned changes to the Toolkit, which will be rolled out in April 2018.

 Learning outcomes:

Participants will understand the scope and goals of the 3R Project, including:

•    RDA Toolkit redesign

•    incorporation of the IFLA Library Reference Model entities

•    the proposed reorganization of the Toolkit instructions.

 Who should attend? Catalogers

 Presenter:

Kathy Glennan has over 30 years of experience cataloging music and is currently Head of Original and Special Collections Cataloging at the University of Maryland. She is active in the Music Library Association, the Program for Cooperative Cataloging, and ALCTS. She has served as both a liaison and a voting member of CC:DA. Since 2005, Kathy’s professional contributions have focused on RDA development. She became the ALA Representative to the RDA Steering Committee in 2013.

 *****************

Registration: Free

 To attend this free webinar, simply sign up online and you will receive the access link via email.

 For additional information and access to registration links, please go to the following website:

http://www.ala.org/alcts/confevents/upcoming/webinar/112917

ALCTS webinars are recorded and registrants receive a link to the recording shortly following the live event.

 For questions about registration, contact ALA Registration by calling 1-800-545-2433 and press 5 or email registration@ala.org. For all other questions or comments related to the webinars, contact Megan Dougherty, Program Officer, ALCTS Continuing Education at 1-800-545-2433, ext. 5038 or alctsce@ala.org.

 Posted on behalf of the ALCTS Continuing Education Committee.

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NMRT (New Members Round Table)

Online Doc Student Chapter of the Year Award Committee

by Ruth Harries on Tue, Nov 7, 2017 at 11:51 am

Committee Charge

Choose a recipient and runner-up of the Student Chapter of the Year Award (SCOTYA).

Committee Charge

Choose a recipient and runner-up of the Student Chapter of the Year Award (SCOTYA).

Purpose of the Award

In the spirit of ALA's New Member's Round Table (NMRT), the Student Chapter of the Year Award is presented in recognition of a chapter's outstanding contributions to the American Library Association, their school, and the profession. The purpose of the award is to increase student involvement in ALA through student chapters, and to recognize future leaders in the profession.

Award and Award Criteria

The Student Chapter winner will receive $1,000 to help defray travel expenses to ALA Annual, and the winning chapter, along with the runner-up, will each receive a certificate. Both will be recognized at the NMRT Awards Reception at ALA Annual.

Information on the current award cycle can be found on the [http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/awscotya/scotya.cfm ALA SCOTYA website].

The seven categories of Student Chapter of the Year Award criteria include:

  • Membership Engagement
  • Leadership
  • Communications
  • Programs
  • Financial Health
  • Awards and Honors
  • Student Chapter Advisor Statement

Eligibility

All ALA Student Chapters in good standing are eligible to receive the ALA Student Chapter of the Year Award. There is no limit on the number of times a student chapter may win the award. Any ALA Student Chapter advisor, Student Chapter officer or member, or ALA member may nominate a Student Chapter for the award. Self-nominations are encouraged.

History of the Committee

NMRT recognizes outstanding contributions of a student chapter to the American Library Association, their school, and the profession. The award winners and runners-up since 2000 include:

2000 Winner: San Jose State University

2001 Winner: SUNY at Buffalo

2001 Runner-up: San Jose State University

2002 Winner: Clarion University of Pennsylvania

2002 Runner-up: UCLA

2003 Winner: University of Illinois at Urbana-Champaign

2003 Runner-up: SUNY at Buffalo

2004 Winner: UCLA

2004 Runner-up: University of Hawaii at Manoa

2005 Winner: Indiana University at Bloomington

2005 Runner-up: University of Illinois at Urbana-Champaign

2006 Winner: University of Hawaii at Manoa

2006 Runner-up: Indiana University at Bloomington

2007 Winner: University of Arizona

2007 Runner-up: University of South Carolina

2008 Winner: University of South Carolina

2008 Runner-up: UCLA

2009 Winner: San Jose State University

2009 Runner-up: University of Illinois at Urbana-Champaign

2010 Winner: San Jose State University

2010 Runner-up: University of Illinois at Urbana-Champaign

2011 Winner: Indiana University

2011 Runner-up: San Jose State University

2012 Winner: Florida State University

2012 Runner-up: Indiana University at Bloomington

2013 Winner: University of Rhode Island

2013 Runner-up: Florida State University

2014 Winner: San Jose State University

2014 Runner-up: Indiana University at Bloomington

2015 Winner: University of South Carolina

2015 Runner-up: Indiana University at Bloomington

2016 Winner: University of South Carolina

2016 Runner-up: Pratt University

2017 Winner: Emporia State University

2017 Runner-up: University of Illinois, Urbana-Champaign

Major Responsibilities

1. Solicit applications from ALA student chapters in good standing.

2. Select recipient and runner-up.

3. Notify recipient and runner-up and those chapters not selected.

4. Prepare application for the following year in consultation with the new chair if he/she has been appointed.

5. Promote winners and the conferring of award at Awards Reception.

6. Coordinate conference attendance and responsibilities of recipient with the Student and Student Chapter Outreach Committee (SASCO) chairs and Awards Reception Committee to present award at Annual Conference.

Procedures Used to Accomplish Major Responsibilities

  • Regularly review nomination criteria for relevance.
  • Work with SASCO chairs to publicize award with and encourage applications from student chapters. Publicize award in Footnotes and on ALA website.
  • The SCOTYA Committee acts as the jury, evaluating nomination forms.
  • Maintain communication with committee members, award recipient and runner-up, and SASCO chairs.
  • Arrange for certificates for recipient and runner-up to be presented at the NMRT Awards Reception at the Annual Conference. Once ALA Awards Committee approves, a travel grant of $1,000 is presented to the winning student chapter. Work with the Awards Reception Committee to present certificate at the NMRT Awards Reception at the Annual Conference.

Committee Composition and Term(s) of Office

One chair with five to seven members, all serving a one year term, from Annual to Annual.

Reports to

NMRT Leadership Director

Contact People for Accomplishing Committee Objectives

  • Supervising officer
  • NMRT President
  • NMRT Treasurer
  • ALA Awards Committee
  • SASCO Chairs
  • Footnotes Editor
  • NMRT Web Committee Chair
  • NMRT Student Reception Committee

Publicity Needs

With the exception of Footnotes, all publicity for the award must go through the Student and Student Chapter Outreach Committee (SASCO). Remember the usual 2-3 months lead time necessary for most publications when arranging for publicity.

Records Generation and Archiving Schedules

The Chair keeps the original applications and any other records generated during the year. At the end of the chair’s term, he/she should check with the NMRT President to see if records should be transferred to the Archives Committee, incoming chair, or NMRT President.

A Planning Report is submitted online via ALA Connect in mid-September.

A Final Committee Report is submitted online via ALA Connect in early June.

Forms Used by the Committee

There is one standard application that chapters submit, which remains fairly standard from year to year, although wording will differ slightly.

The ALA Request for Reimbursement Form is used for reimbursing the purchase of materials to create certificates.

The SCOTYA winner is sent a physical letter of congratulations that includes the NMRT Conditions for the Award Acceptance and the NMRT Check Request Form. If these forms are not available on ALAConnect, contact previous year’s Chair or the NMRT Treasurer.

Documents to Create/Update

The SCOTYA web site and ALA Connect should be updated at the beginning and end of the chair’s term, as well as other times as necessary. All documents should be up to date in ALA Connect. If missing, please contact the previous year’s Chair.

SCOTYA Scoring Rubric (Do not post actual scoring results on ALA Connect. If any are posted, please delete them.)

SCOTYA Application.

SCOTYA Letter/Email of Congratulations to winner and runner-up.

SCOTYA rejection letter/email to applications not chosen for the award.

Reminders and Helpful Hints

Procedures are fairly uncomplicated during most of the year. Highly visible publicity is critical. Work closely with the SASCO Chairs to ensure maximum coverage of publicity and encourage nominations by student chapters. The current chair is responsible for preparing next year’s application form. Input from the previous chair is valuable in this process to the incoming chair. Maintain contact with the past chair for help, clarification, questions, and answers to problems or challenges.

The NMRT budget includes $1,000 for a travel grant to be used by the winning student chapter.

Maintain continued contact and communication with your committee, your Supervising Officer, SASCO, and the award recipient and runner-up.

General Timetable of Activities

July

  • Review previous year’s files.
  • Become familiar with the NMRT Handbook.
  • Subscribe to NMRTBD listserv.

August/September

  • Obtain list of committee members; write to inform them of responsibilities and give them the tentative schedule of the year’s events.
  • Schedule an online meeting or conference call to discuss the application form. Any changes must be made to the website before a call for applications can be made.
  • Prepare and submit Committee Planning Report.
  • Set deadline for applications. Deadline is typically the last week of February or the first week of March.
  • Update SCOTYA web pages and work with web liaison and Web Committee to ensure that all award information on NMRT website is current and correct.

October/November

  • Compose award application announcement. Work with Student and Student Chapter Outreach Committee (SASCO) Chairs to publicize award and encourage nominations. Submit notice of award availability to Footnotes. Consider social media posts and other places where announcements can be made.

December

  • Have committee send the chair information on the progress of their assigned duties.

Midwinter

  • No need to meet at Midwinter. All work can be done by email and phone.

February

  • Prepare report of proceedings of individual meetings. Continue publicizing award to ALA student groups. Enlist assistance from committee members to contact the library programs/schools in which they graduated.

March/April

  • Send copies of applications to committee members, reminding them of award criteria. Once deadline has passed, evaluate applications and withdraw all that are not complete or do not meet requirements. Instruct committee members to rank applicants and be prepared to discuss their choices.
  • Notify winners first informally via e-mail, then formally in writing. Present report to Executive Board announcing award recipient and runner-up. Send information about the award recipient and runner-up to SASCO, Footnotes Editor, and Web Committee for press releases and to update information on NMRT web page as necessary.
  • Once the Committee has notified the recipient and runner-up, notify applicants not selected of their status. Arrange for NMRT Treasurer to distribute $1,000 travel grant to winning student chapter, pending approval from ALA Awards Committee.
  • Arrange for award certificates to be created, framed and presented to student chapter recipient and runner-up.
  • Assist NMRT Awards Reception Committee with coordination of activities at the NMRT Awards Reception at the Annual Conference.
  • Maintain communication with SASCO, student chapter recipient and runner-up, before and after Annual Conference.
  • Correspond with recipient student chapter, conveying dates/times of meetings they need to attend at Annual Conference. Send award announcements describing NMRT Awards to the NMRT Booth and NMRT Orientation Committees.
  • Check with committee members to determine who is attending the Annual Conference and who plans to attend the All-Committee meeting.

May/June

  • Maintain contact with recipient student chapter and committee members, answering questions, etc.
    • Ask the winning student chapter and runner-up to provide names of their members who will be attending the NMRT Awards Reception at Annual and send the list of names to the Chair of the NMRT Awards Reception Committee so they can be recognized.
  • Obtain name of next year’s chair and together, prepare a new application for distribution at the Annual Conference.
    • Pass along suggestions for a smoother process and changes that need to be made or are suggested by current committee.
  • Update SCOTYA web pages and work with web liaison and Web Committee to ensure that all award information on NMRT website is current and correct.

Annual

  • Coordinate award presentation of certificates to the winning and runner-up student chapters during the NMRT Awards Reception at the Annual Conference.

 

Last Revised: May 2016

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